Decision Budget · roadmap · Harbour & Pine

Harbour & Pine — the support assistant, and what it may decide

8 weeks on the calendar — 5 of them the AI build, the rest the standard and the record it needs. Proof complete around week 12.

8 wkcalendar · 10 wk of work
8.0 h/wkhours back · 34.6 h a month
5 wkAI build
wk 12proof complete
12 / 20decisions move
9 / 20unverifiable today

The AI use cases

1
HP-004 · unattended, inside limits · 4.0 h/wk today

Whether the assistant may send a status-only reply without a person seeing it

Whether a reply that only reports current status may go to an authenticated customer whose order ownership and records have been checked, with no per…

after phase 3 · week 7

2
HP-017 · drafts; a person decides · 3.0 h/wk today

Whether the assistant may draft replies for Maya to send

The spring pilot drafted replies that Maya sent after reading. It was stopped in May when three drafts in a week promised delivery dates the shop had…

now, on evidence alone

3
HP-001 · unattended, inside limits · 2.0 h/wk today

Which record is authoritative for which fact

Fulfilment status is whatever the order system says; tracking events are whatever the carrier record says. Neither record answers the other's questio…

now, on evidence alone

Also: HP-003 · HP-002 · HP-006 · HP-013 · HP-016 · HP-011 · HP-009 · HP-005 · HP-014

The sequence

EnablerMeasurementAI use case▭ evidence run● ○ done-when criteria (automated · a person)◆ releasesdated deadline

The phases

12 wk · wk 0–2

ENABLERThe reply standard — what may be said, on what evidence

One document, owned by Maya and agreed with Jon, stating what makes a reply correct as distinct from fluent, with a hundred past replies labelled against it.

Maya Reed — Support lead · starts at once · gate: HP-005 (a person's call) · releases HP-013

23 wk · wk 0–3

MEASUREMENTThe conversation record — snapshot, reply, correction, handover

Every exchange produces the four linked records, held under the approved retention period, with the handover record carrying arrival time and the time a person took it.

Alex Chen — Engineering lead · starts at once · gate: HP-016, HP-020 (a person's call) · releases HP-003 HP-009

34 wk · wk 3–7

AI USE CASEThe assistant in shadow on status enquiries

The assistant drafts a status-only reply for every eligible enquiry, sends nothing, and each draft is stored beside the reply the person sent, with the differences categ…

Alex Chen — Engineering lead · starts after BS-002 · same owner · gate: HP-016 (a person's call) · releases HP-004

41 wk · wk 7–8

AI USE CASEThe handover clock, emitted

Every handover carries the arrival timestamp from the mail server and the time a person took it.

Alex Chen — Engineering lead · starts after BS-003 · same owner · gate: HP-011 (a person's call) · releases HP-011

From envelope harbour-pine-2026-10-14, weeks from 2026-09-24. Detail: action plan, build sequence, readiness view. Numbers are proposals until the room sheet replaces them.